Fund Administration Account Lead

 

Fund Administration (75% of time):

 

·       Support the legal entity management function including working with internal and external parties on forming, modifying and liquidating legal entities. 

·       Assisting Operations Office with opening and closing bank accounts (including cash, brokerage, trading, custodian and/or escrow accounts) and related Know-Your-Client (“KYC”) requests. 

·       Tracking entity information in the appropriate databases. 

·       Drafting and maintaining structure charts for each fund/investment structure. 

·       Preparing basic IRS forms, as needed (SS-4s, 8832 Classification Election Forms, FATCA/CRS Forms). 

·       Support transaction management function including, coordinating execution of final transaction documents (obtaining director signatures), completing transactional/regulatory KYC requests and preparing related documents. 

·       Coordinating collection and posting of transaction documents to the appropriate databases. 

·       Assisting with preparation of materials for monthly transaction review meetings. 

·       Organizing document legalizations (domestic and foreign) including notarization, apostille, authentication, medallion guarantee, as needed. 

·       Organizing the transfer of share certificates between custodians for safekeeping. 

·       Assisting on a wide variety of projects and ad hoc requests. 

·       Organizing and maintaining thorough filing system for teams. 

·       Oversee and responsible for internal process organization projects. 

Project Management (25% of time):

·       Manage expectations and ensure quality and consistency of service for specific client assignment. 

·       Prioritize and provide timely issue resolution to requests and needs for specific client assignment. 

·       Responsible for the quality of the work deliverable to the specific client assignment.  

·       Back-up duties of Account Management as assigned. 

  

Knowledge, Education, and Experience:

 

·       Bachelor’s Degree required. 

·       3-5 years of experience working in a private equity firm or third-party fund administrator for private equity firms or other relevant experience. 

·       Client support experience, demonstrating superior customer service ethic and ability to manage high client expectations. 

·       Project management related work experience, demonstrating the ability to proactively plan for next steps and ensuring each part of the process, which involves multiple departments, is moving forward in a timely manner. 

·       A self-starter with the ability to prioritize and see the bigger picture. 

·       Strong research/data mining skills. 

·       Ability to gain trust and respect of stakeholders across departments. 

·       Effective communication skills both written and verbal. 

·       Strong listening comprehension skills. 

·       Superior interpersonal skills and demonstrated ability to work effectively both as part of a team and independently. 

·       Organized, detail-oriented, efficient and diligent.